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Due to the coronavirus pandemic, the offices of the ESC of Medina County are currently closed.
The offices will reopen June 8, 2020
To provide continued support and services to our districts, our staff is working remotely and are  available via email and telephone. 

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Substitute Teaching Process
Medina County

The Educational Service Center of Medina County maintains a list of substitute teachers for Buckeye Local, Cloverleaf Local, Highland Local, Medina City, and Medina County Career Center School Districts.

Information regarding substitute teaching in the Black River Local School District and Brunswick City School District can be found under Substitute Teaching Process NCSSA at the bottom of this page.

The Wadsworth City Schools will be contracting with a different provider for substitute services for the 2019-20 school year.  If you would like to substitute teach in the Wadsworth, please contact them directly. 
There are four steps that must be taken to become a substitute teacher in Medina County.

Step #1 - Complete AppliTrack Application and complete ALL the forms listed to the right.

Step #2 - Please call our office 330.723.6393, Ext. 127 or 140, to schedule an appointment to bring all of the downloaded, printed, and fully completed forms to the right, along with the following:

  • A Valid Ohio Teaching or Substitute License - If you have a valid Ohio Teaching or Substitute License, we must have a copy in our office.  If you do not have a teaching license and need to apply for a substitute license you must apply online through the Ohio Department of Education. You can apply for your license before making your appointment to bring in your paperwork.  

** Please note: If you are applying for a NEW license our office must have a copy of your official transcript that shows you have earned either your Bachelor's or Master's degree BEFORE we can approve your licensure online through the Ohio Department of Education.**

  • A Criminal Record Check - If you have completed a BCI and FBI check within the past 1 year, we will accept copies. If you have not been fingerprinted within the past 1 year, ESCMC offers fingerprinting by appointment only using the Web Check electronic fingerprinting system for the BCI and FBI checks.  There is a $30 fee for the BCI and $30 fee for the FBI fingerprinting.  We accept cash, check, credit card (Visa, Master Card, Discover), and money order.

Step #3Training Using Public School Works-Effective 2011 - All substitute teachers are required to complete Public School Works training. Our office will register you during your appointment using your email address.

 **Once you have completed the required trainings, please email or mail your certificate of completion. You will not be placed on our sub list until our office receives this documentation. ALL TRAINING MODULES must be completed BEFORE you will be placed on the sub list.**

Step #4 - Once you have completed Steps 1 - 3,  you will be placed on our substitute list.  Please keep in mind we do a list each Friday.

Step #5 - Your employment will now be board approved. Our board meets on the 4th Monday of each month. 

Aside from our board meeting, each individual school district has their own board meeting, at which substitute teachers are approved for employment.  These schools include Buckeye Local, Cloverleaf Local, Highland Local, Medina City, and the Medina County Career Center.  You will then receive another packet of information from each of these districts in which you signed up to work.

Substitute Teaching Process 

The Educational Service Center of Medina County processes substitutes for employment in both Medina County schools and in the schools affiliated with the North Coast Shared Service Alliance (NCSSA) in Cuyahoga, Lorain, Medina, Portage and Summit Counties.  
Visit the NCSSA website at www.northcoastssa.org to learn more about the consortium.  Although some of the pre-employment documents can be used to process your employment with both ESCMC and NCSSA, there is some additional paperwork that that needs to be completed for each individual organization. 

The first step in the NCSSA hiring process is to complete an online AppliTrack application.  Once you have completed the AppliTrack application, you will be contacted by a member of the NCSSA team.

NCSSA Schools: 

Cuyahoga County
Bay Village City Schools
Berea City Schools
Brooklyn City Schools
Fairview Park City Schools
GALA (Global Ambassadors Language Academy)
Lakewood City Schools
Maple Heights City Schools

Mayfield City Schools
Orange City Schools
Orange Early Childhood Center
Parma City Schools
Rocky River City Schools
Shaker Heights City Schools
South Euclid Lyndhurst City Schools
Stepstone Academy 
St. Francis - Cleveland
Warrensville Heights City Schools 
Westlake City Schools
Lake County
Fairport Harbor Exempted Village
Riverside Local Schools 

Lorain County
Avon Lake City Schools
Clearview Local Schools
Firelands Local Schools
Lorain City Schools
Early Learning Center, Lorain County
North Ridgeville City Schools
Sheffield-Sheffield Lake
Vermilion Local Schools

Medina County
Black River Local Schools
Brunswick City Schools 

Portage County
Crestwood Local Schools

Summit County

Barberton City Schools 
Copley-Fairlawn City Schools




You'll need Skype CreditFree via Skype
Safe and Engaged Substitute Class
This training is required for substitute teacher who holds a substitute only license, any fully licensed educator who has not had full time classroom teaching experience or has not student taught within the past 5 years.

2020-21 Substitute Information Form

2020-21 Renewal Substitute Information Form

Confidentiality Agreement

I-9 Employment Verification Form To complete this requirement, you must bring to the office two forms of original id.  For example: 

1.  A Passport
           ~ or ~
2.  Driver's License and 
     Birth Certificate 
           ~ or ~

3 Driver's License and
     Social Security Card

OH | ID and ODE Core Instructions:
Step 1 - OH | ID Instructions
Step 2 - Certification Instructions

Teacher License Renewal for Non-ESC Employees and Substitutes
Click here to visit NCSSA webpage 
Click here to begin NCSSA application 
Departments            Employment            Professional Development            Services           
124 W. Washington St.    |     Medina, OH 44256    |     Phone: 330.723.6393    |     Fax: 330.723.0573    
© 2020. Educational Service Center of Medina County. All Rights Reserved.